Managing a business is tough when you’re using 5 different tools just to stay organized. One app for emails, another for scheduling, and another for customer data—it gets messy fast. An all in one CRM solves the chaos by keeping all your tools and data in a single, organized space.
What is an All in One CRM Software?
An all-in-one CRM (Customer Relationship Management) tool combines multiple features into one platform. It usually includes:
- Contact management
- Email marketing
- Sales pipelines
- Appointment scheduling
- Automation tools
- Reporting & analytics
You’ll spend less, work faster, and avoid the usual tech headaches.
Why It’s Better Than Using Separate Tools
Let’s say you’re using:
- Mailchimp for emails
- Calendly for appointments
- Trello for tasks
- Google Sheets for contacts
Managing all those tools adds stress. With an all-in-one CRM, you can:
✅ See everything in one dashboard
✅ Automate follow-ups
✅ Keep track of leads
✅ Improve customer experience
It’s not just easier—it’s smarter.
Who Should Use It?
Marketing Agencies: Manage Leads, Clients & Campaigns — All from One Powerful Platform
Coaches & Consultants: Set appointments, stay in touch, and streamline your client workflow.
Small businesses: No need to hire a tech team to make things work
Top Pick: Go High Level – All in One CRM for Agencies
If you’re serious about growing your business without juggling 5 different platforms, Go High Level is one of the best all-in-one CRM software options out there.
It’s not just a basic CRM — it’s a full suite of sales, marketing, and automation tools designed specifically for agencies, consultants, and service-based businesses.
What Go High Level Offers (All in One Place)
Here’s what you get with Go High Level:
- CRM & Pipeline Management
Easily manage leads, track deals, and move prospects through your sales pipeline with drag-and-drop simplicity. - Funnel Builder
Create high-converting landing pages and funnels without needing ClickFunnels or extra software. - Email Marketing & Automation
Build email sequences, newsletters, and smart automations to engage your audience and close more deals. - SMS & Voicemail Drops
Reach leads directly with SMS messages or ringless voicemails. It’s personal, fast, and highly effective. - Appointment Scheduling
Book calls and meetings without needing Calendly—Go High Level handles scheduling, reminders, and confirmations. - Call Tracking & Recording
Keep track of all your client communication in one place—especially helpful for sales teams. - White-Labeling
You can fully customize the platform with your own branding and offer it as your own service. Perfect for agency owners who want to offer their own “software solution.”
How It Saves You Money
Go High Level combines the features of many popular tools into one system:
| Tool It Replaces | Estimated Cost |
|---|---|
| ClickFunnels | $97/month |
| Calendly (Pro) | $12/month |
| ActiveCampaign | $49/month |
| CallRail or Twilio | $30–50/month |
| Mailchimp or ConvertKit | $30–60/month |
| Zapier Automations | $20+/month |
| CRM like HubSpot or Keap | $100+/month |
Total savings: $500+ per month
Who Should Use Go High Level?
- Marketing Agencies
Manage multiple clients under one dashboard. Build automations, track ROI, and even resell your own white-labeled CRM. - Coaches & Consultants
Automate client onboarding, appointment setting, and follow-ups—all in one place. - Freelancers & Local Businesses
Swap out multiple tools for one powerful platform that handles everything.
If you’re tired of switching between tabs, paying for 5 tools, and missing out on leads, Go High Level can simplify your business and save you a ton of time and money. Created by People Who Actually Do Marketing.
Ready to simplify your business and scale faster?
DashClicks – A Modern CRM Platform for Agencies
If you’re looking for another powerful all-in-one CRM that’s built with agencies in mind, DashClicks is a strong contender. It’s designed to help marketing professionals manage their operations, scale client work, and automate reporting — all from one clean, modern dashboard.
What DashClicks Offers
DashClicks gives you a suite of tools to handle key agency operations without needing to bounce between platforms:
- White-Label CRM
Fully customizable dashboard where you can manage clients under your own brand. Perfect for Agencies That Want to Offer a Seamless Software Experience. - Sales & Lead Management
Keep track of leads, follow-ups, deals, and more using its intuitive sales pipeline system. - Automation & Workflows
Build custom workflows to streamline onboarding, communication, task assignment, and project delivery. - Built-in Marketing Services (Fulfillment Center)
DashClicks offers done-for-you services like SEO, PPC, social media, and content writing — so you can fulfill client campaigns under your brand. - Client Reporting Dashboard
Give your clients live access to their own portal where they can track results in real-time — reports on SEO, ads, analytics, and more. - Appointment Booking Tool
Similar to Calendly, you can allow clients or prospects to book meetings based on your availability. - Custom Forms & Surveys
Create branded lead forms, onboarding surveys, and client intake questionnaires.
Pricing and Value
While DashClicks does not combine as many features in one as Go High Level (like funnel building or SMS tools), it excels in client fulfillment, white-label reporting, and service automation.
DashClicks is ideal if:
- You run a small to medium agency
- You want to resell marketing services
- You need live dashboards and transparent reporting for clients
- Launch a Polished White-Label SaaS — No Developers Needed.
Go High Level vs DashClicks (Quick Comparison)
| Feature | Go High Level | DashClicks |
|---|---|---|
| Funnels & Landing Pages | ✅ Built-in | ❌ Not Included |
| Email & SMS Automation | ✅ Included | ✅ Basic automations |
| White-Label Capability | ✅ Yes | ✅ Yes |
| Fulfillment Services | ❌ Not Included | ✅ SEO, PPC, etc. |
| Client Portal with Reports | ✅ Yes | ✅ Yes |
| Built for Agencies | ✅ 100% | ✅ 100 |
DashClicks is a great choice if you want a ready-to-use white-label CRM with client fulfillment options, especially if your agency wants to outsource services under your own brand. It may not have the deep funnel and automation tools of Go High Level, but it’s more agency service-focused and easier for beginners to adopt.
Breakcold – Focused on Outbound and Relationship
If you’re more focused on outbound prospecting, cold emailing, and building relationships on social platforms like LinkedIn or Twitter, Breakcold offers a fresh take on the CRM experience.
Unlike traditional CRMs that focus heavily on pipelines and automation, Breakcold is designed to help you connect with leads through personalized outreach and social selling.
What Makes Breakcold Stand Out
Breakcold Isn’t Bloated Like Traditional CRMs. It’s sleek, simple, and made for people who care about building real, trackable relationships.
Here’s what it offers:
- Social Selling Inbox
Engage with leads directly through LinkedIn, Twitter, and email — all from one central inbox. No more switching tabs or forgetting who you replied to. - Unified Timeline of Interactions
See every interaction you’ve had with a lead — emails, LinkedIn comments, DMs, etc. Follow-Ups That Feel Personal—Not Robotic. - Cold Email Sequences
Create personalized cold email campaigns with smart follow-ups. Perfect for Freelancers, Sales Reps, and Founders Scaling Their Outreach. - Lead Scoring & Tracking
Score leads based on their interactions and stay on top of warm prospects who are engaging with your content or messages. - No-Code Simplicity
A clean, lightning-fast interface that lets you launch your first campaign in just minutes.
Who Breakcold is Best For
- Freelancers & Solopreneurs
Perfect for managing 1-on-1 relationships without the complexity of big CRM platforms. - Startup Founders
Run your own outbound and relationship-based sales without hiring a sales team. - LinkedIn and Twitter Sellers
If most of your lead generation comes from social media, Breakcold is built with that workflow in mind.
How Breakcold Compares to Go High Level & DashClicks
| Feature | Go High Level | DashClicks | Breakcold |
|---|---|---|---|
| Social Selling | ❌ No | ❌ No | ✅ Yes (LinkedIn, Twitter) |
| Cold Email Personalization | ✅ Yes | ❌ Limited | ✅ Very Strong |
| CRM | ✅ Advanced | ✅ Moderate | ✅ Light & Simple |
| Best For | Agencies | White-label + Fulfillment | Freelancers, SDRs, Startups |
| Pricing | Mid to High | Mid Range | Affordable |
If your sales strategy is based on building real relationships, cold outreach, and social engagement, then Breakcold is a smart choice. It keeps your outreach personal and organized — without the bloated features you may never use.
While it’s not a complete all-in-one tool like Go High Level, it’s perfect for 1-on-1 outreach at scale, especially for small teams or solo operators.
Keap – Powerful CRM + Marketing Automation
If you’re a small business owner looking for a trusted, long-standing CRM with strong automation features, Keap is a reliable choice. It’s been in the game for over a decade (originally as Infusionsoft) and is especially popular among coaches, consultants, and eCommerce brands.
Keap is all about helping small businesses capture leads, follow up automatically, and close more deals — without hiring a huge team.
What Keap Offers
Keap combines CRM, sales, and marketing automation tools into a single platform. Here’s what makes it stand out:
- Lead Capture & Forms
Easily build forms to capture leads from your website, landing pages, or social media. - Visual Sales Pipeline
Drag-and-drop leads through your sales funnel. Track each contact’s progress, notes, tags, and engagement. - Powerful Email & SMS Automation
Create smart, automated follow-up sequences using triggers, tags, and behavior tracking. Keap shines in this area. - Built-In Invoicing & Payments
Send invoices, accept payments, and manage appointments all within Keap — great for service-based businesses. - Appointment Scheduling
Book calls and meetings without needing a third-party tool like Calendly. - Pre-Built Automation Templates
From lead nurturing to reactivation campaigns, you get templates that make marketing easier—even if you’re not tech-savvy.
Who Should Use Keap?
- Coaches & Consultants
Automate onboarding, appointment reminders, and follow-ups. - Service-Based Businesses
Everything You Need to Manage Clients—From First Message to Final Payment. - eCommerce Sellers
Follow up with abandoned carts, upsells, and repeat buyers using email + SMS automations.
Pricing & Considerations
Keap is on the higher end in pricing, starting around $129/month, but it provides deep automation, robust CRM capabilities, and built-in invoicing tools. That makes it a good fit for growing small businesses ready to invest in automation.
How Keap Compares to Others
| Feature | Go High Level | DashClicks | Breakcold | Keap |
|---|---|---|---|---|
| CRM & Pipeline | ✅ Advanced | ✅ Moderate | ✅ Light | ✅ Strong |
| Funnel Builder | ✅ Built-in | ❌ | ❌ | ❌ (3rd-party needed) |
| Email/SMS Automation | ✅ Strong | ✅ Basic | ✅ Cold Email Focused | ✅ Very Advanced |
| White-Label Capabilities | ✅ Yes | ✅ Yes | ❌ | ❌ |
| Ideal For | Agencies | Agencies + Fulfillment | Freelancers, SDRs | Small Biz & Coaches |
| Payment & Invoicing | ❌ | ❌ | ❌ | ✅ Built-in |
| Social Selling Features | ❌ | ❌ | ✅ Yes | ❌ |
Keap is a great solution for small businesses that want a trusted platform with automation-first features. It doesn’t offer landing pages or funnels like Go High Level, but its strength lies in deep contact management, follow-up automation, and client billing — all wrapped in a clean, organized CRM.
If you’re a solo entrepreneur or a growing team ready to invest in better systems, Keap is a proven solution.
What Is an All in One CRM and Why It Matters
An all-in-one CRM (Customer Relationship Management) software is more than just a place to store contacts. It brings together tools like email marketing, sales pipelines, automation, and even appointment booking—all in one place. Instead of juggling 5 different tools, you manage everything from one dashboard. This saves time, cuts costs, and helps you stay organized as your business grows.
Core Features You Should Expect from a Good CRM
Not all CRMs are built the same. A strong platform should let you capture leads, track conversations, automate follow-ups, and manage your team or clients. Look for features like:
- Contact and lead management
- Email and SMS campaigns
- Pipeline tracking
- Appointment scheduling
- Easy integrations with other apps
If it doesn’t help you simplify, it’s not worth it.
How an All in One CRM Can Make You More Productive
Switching between tabs, copying info from one tool to another—it wastes time. An All-in-One CRM That Makes Your Workflow Effortless. You spend less time managing tools and more time closing deals, nurturing leads, or helping clients.
Best for Agencies, Freelancers, and Small Teams
Whether you’re an agency handling client campaigns or a solo business owner sending follow-up emails, these CRMs are made for you.
- Agencies get white-label options and client reporting.
- Freelancers save time with smart automation.
- Keep Your Small Team in Sync with One Simple Dashboard
No Tech Skills Needed — Just Plug In and Go.
A Clear Comparison: Go High Level vs DashClicks vs Breakcold vs Keap
Explore the Unique Strengths of Each CRM.
- Go High Level is best for agencies needing funnels, automation, and client accounts.
- DashClicks works well for selling white-label services and offering client dashboards.
- Breakcold is a perfect fit for freelancers or founders doing outbound on LinkedIn or Twitter.
- Keap helps small businesses automate emails, handle invoicing, and stay on top of leads.
Your Work Style Matters When Choosing the Right CRM.
Which CRM Gives You the Best Bang for Your Buck?
If you’re watching your software costs, this part matters. Some CRMs may seem affordable, but lack core features—forcing you to buy extras.
For example:
- Go High Level may seem higher priced, but it replaces multiple tools.
- DashClicks includes service fulfillment, which saves you hiring help.
- Breakcold is lean and affordable for focused outreach.
- Keap offers advanced automation, but comes with a steeper monthly fee.
Weigh cost vs. Look for Value — Not Just the Price Tag
Final Thoughts: Choose the CRM That Supports Your Growth
There’s no “one size fits all” CRM. What works for an agency might not fit a solo freelancer. Take time to list what you truly need: automation, client dashboards, social selling, or just simplicity.
Then match that with the right tool. No need to overpay or overcomplicate things. Choose the one that helps you save time and grow smarter.
Frequently Asked Questions (FAQ)
What makes a CRM “all in one”?
More Than a Contact List—An All-in-One CRM Powers Your Growth. It includes tools for email marketing, automation, scheduling, sales tracking, and even payments—all in one platform. This saves you from using 5 different tools and makes daily work way easier.
Can I use an all-in-one CRM even if I’m just starting out?
Yes! Many all-in-one CRMs are beginner-friendly and built for small businesses, freelancers, or startups. You don’t need to be a tech expert — most platforms offer templates, tutorials, and drag-and-drop tools to help you get going fast.
What’s the difference between Go High Level and Keap?
Go High Level is more focused on marketing agencies — it has features like funnels, SMS, and client accounts. Keap is more about helping small business owners with automation, invoicing, and follow-ups. Strong Options, Designed for Different Challenges.
Is it worth paying for a CRM if I’m already using free tools?
Free tools are great to start, but once you have more leads or clients, they become limiting. An all-in-one CRM saves you time, reduces manual tasks, and helps you stay organized. Not Just Spending, But Investing in Your Business’s Future.
Do I need coding skills to use any of these platforms?
Nope! No Coding Required: Go High Level, DashClicks, and Breakcold Have You Covered. You can set up automations, pipelines, and email flows using drag-and-drop builders and simple step-by-step guides.
Which CRM is best for social media outreach?
Breakcold is built specifically for that. It connects your LinkedIn, Twitter, and email into one inbox so you can manage outreach and follow-ups without jumping between tabs.
Can I switch CRMs later if I outgrow one?
Yes, most CRMs allow you to export your contacts and import them into another tool. It’s always a good idea to choose a CRM that offers support during migration if you ever decide to switch.
How long does it take to set up an all-in-one CRM?
Most platforms can be set up in a day or two, especially if they offer templates and onboarding help. For example, Go High Level and DashClicks even let you launch pre-built campaigns with just a few clicks.
